Corporate Maintenance and Changes

One-Stop, all inclusive solution to manage a corporate record spanning the lifecycle of a corporation.

Services are available in the following areas:

Initial Returns/Initial Declarations

Cover the internal & external processes that are vital to a Company’s lifecycle. File your board of directors’ information quickly and accurately as part of Company formation.

Following company registration, use Carswell Legal Solutions to file an initial return or declaration within a certain number of days following incorporation. Do this yourself online or have us attend the corporate registries on your behalf.

The initial filings and declarations are mandatory in all provinces in Canada in order to set out the directors and officers of the company along with titles and election dates, as well as setting out registered or head office address and mailing information.

For services from:


Toronto Office

Montreal Office

Annual Returns/Annual Declarations

Manage your new or existing companies throughout their lifecycle. File Company annual returns and declarations quickly and accurately as part of Company maintenance.

Once company formation has taken place, there are annual upkeep requirements. Use Carswell Legal Solutions to file your federal or provincial annual return or declaration with the appropriate government registry fast and conveniently online or have us attend in person on your behalf.

All companies must file annual returns and declarations to update their corporate information. Even with no changes to corporate information, the annual filings and declaration must be filed as proof that the board of directors has had their annual meeting to review particulars of the company.

For services from:


Toronto Office

Montreal Office

Notice of Change/Amending Declarations

Manage your new or existing companies throughout their lifecycle. File your changes quickly and accurately as part of Company maintenance and post formation.

Post company formation, there may be organizational changes that may take place throughout the lifecycle of a company. Changes in officers and directors’ information, change of address (changes in head office and mailing addresses) and changes in the total number of directors that a corporation can have are those changes that have to be filed via notice of change and amending declarations.

Use Carswell Legal Solutions to file your notice of change or amending declaration with the appropriate government registry fast and conveniently online or have us attend in person on your behalf.

For services from:


Toronto Office

Montreal Office

Monitoring Services

Reduce your clients’ exposure to risk of fraud. Reduce the time you spend on administrative duties. Maintain corporate due-diligence – efficiently and effectively. Monitor your corporate records.

With the increasing number of Ontario corporate filings made each year, keeping track of changes and monitoring accuracy manually becomes a time-consuming challenge.

To assist Carswell Legal Solutions offers:

  1. FileAdvisor which monitors Ontario Corporation Numbers (OCNs) and notifies you of any filings made to those corporate records

  2. Compliance Watch which compares any subscribed OCNs against the Ontario Gazette corporate activity announcements and notifies you if any OCNs are in default according to the listed statuses.


It’s the effortless way to keep track of any changes made by accountants, clerks, clients, or even unauthorized individuals.

Services from:


Toronto Office



Legal Drafting*

Let our team of legal experts draft all documents required for a business to run smoothly.

Personalization of documents such as the shareholders' agreement, the custom made share capital structure or a merger can be complex. Beyond the legal transaction, the expert should consider the contractual nature of the document. In addition, available and free models on the Web are not necessarily compliant with the law. 

*Legal drafting is only available in Quebec.

Services from:


Montreal Office


Other Filings and Changes in Legal Personality

Don’t let your corporate maintenance tasks pile up any longer. Maintain accurate records and promptly submit changes updating your company as part of Company maintenance.

Whether part of a minute book review or an individual filing, Carswell Legal Solutions allows you to submit a number of changes on a target company. Changes include but are not limited to: company name change, change in share structure, share transfers, amalgamations, continuances, dissolutions, revivals, addition/removal of extra-provincial registration and trade names.

You may register the changes online or have us attend the corporate registries on your behalf.

Carswell Legal Solutions will:

  • Disburse government fees on your behalf
  • Help you with the filing requirements

For services from:


Toronto Office

Montreal Office

 
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